OctoMail for sales teams
Your speed-to-lead SLA, met on every single email.
Inbound leads decay by the minute, and your reps are on calls when the hot ones land. OctoMail reads every inbound email the moment it arrives, qualifies the prospect, and replies in your voice in about 30 seconds. No lead waits for a rep to get free.
No card required to start. Works with Gmail and Google Workspace.
The hottest lead of the week arrives while everyone is on a call
A prospect who writes in unprompted has already done the research and shortlisted you. They're also emailing the alternatives. If your first touch takes four hours, you're the vendor who was slow before the relationship even started.
OctoMail is the always-on first responder for your inbound inbox. It answers specifically, not with a canned "we received your message", and it asks the qualifying question a good SDR would ask, so the thread is warm when a rep picks it up.
What it looks like in your inbox
We're comparing options for a 15-person support team. Could you share more about onboarding and rollout time?
Hi Amara, happy to help. Rollout for a team that size is usually quick, and we can walk you through it live. What does your current setup look like, and when would you want the team switched over?
Saw your product mentioned in a newsletter. Does it integrate with the tools a small agency would already use?
Hi Felix, glad the mention found you. It depends on your stack, so I'd rather give you a real answer than a vague yes. Which tools is the agency running day to day?
What OctoMail pulls out of every inquiry
Your pipeline view starts qualified instead of raw:
- The company and who's asking
- Team size and use case, when they share them
- Urgency and evaluation timeline
- What they actually asked, pulled out of the long email
- Real prospects separated from spam and cold vendor pitches
How it works
Connect the inbound inbox
One tap with Google sign-in on the Gmail or Workspace address your leads write to.
Every inquiry gets read
Company, use case, urgency. OctoMail qualifies like a well-briefed SDR.
You approve the first reply
Check the tone against your brand before anything ships. Then it's automatic.
Reps pick up warm threads
By the time a rep is free, the prospect has been answered and asked the right follow-up.
What it will never do
- It never quotes pricing or discounts.
- It never commits to contract terms or dates.
- It never sends the first reply without your approval.
- You can switch off automatic sending anytime and review every reply yourself.
Questions sales teams ask us
How is this different from an email template or autoresponder?
An autoresponder sends the same canned text to everyone, and prospects can tell. OctoMail actually reads each inquiry, understands the company, the use case, and the urgency, and writes a specific, human-sounding reply that moves the deal forward.
Can it book meetings?
Today it asks for the prospect's availability in its reply, so the meeting is one message away instead of five. Calendar sync is on our roadmap.
Can we use it on a shared inbox like sales@?
Yes, as long as it's a Gmail or Google Workspace address you can sign in to. OctoMail connects to one inbox per account today, and support for multiple inboxes is on the roadmap.
Will it say something off-brand to a prospect?
You approve the very first reply before anything is sent, so you see exactly how it sounds. It never quotes pricing or commits to terms on its own, and you can switch to review-every-reply mode anytime.
What does it cost?
$99 per month in the US ($129 CAD in Canada), with a free 7-day trial. No card is charged until you decide to keep it, and you can cancel anytime.
Every inbound lead answered in about 30 seconds.
$99/month after a free 7-day trial. Canadian pricing $129 CAD. Cancel anytime in two clicks.
Start free 7-day trial