OctoMail for contractors
Win the job while you're still on the ladder.
Homeowners email three contractors and hire the one who answers first. OctoMail reads every inquiry the moment it lands, figures out the job, and replies in your voice in about 30 seconds. You stay on the tools.
No card required to start. Works with Gmail and Google Workspace.
The quote request you saw at 9pm was answered by someone else at 10am
You're under a deck, up on a roof, or elbow deep in a renovation. The email asking for a kitchen quote sits unread all day. By the time you get home, shower, and open your inbox, the homeowner has already booked a walkthrough with the contractor who wrote back at lunch.
That's not a sales problem, it's a timing problem. The work speaks for itself once you're in the door. OctoMail's job is simple: make sure you're always the first one in the door.
What it looks like in your inbox
Hi, we want to rebuild our back deck, roughly 12 by 16. Could you come take a look sometime this month?
Hi Megan, thanks for reaching out. A 12 by 16 rebuild is right in our wheelhouse. Are weekday mornings or afternoons better for a quick measure-up?
Basement flooded last week, need someone to look at drywall and flooring. How soon can you come?
Hi Tom, sorry to hear that, water damage is stressful. We can definitely take a look. Is the water source fixed, and what day works best for a visit?
What OctoMail pulls out of every inquiry
Instead of a wall of text, each lead shows up in your dashboard already broken down:
- The scope of the job, in plain terms
- The property and location, when they mention it
- Their timeline, from "this week" to "planning for spring"
- Budget signals, when the customer volunteers them
- Photos, sketches, and PDFs they attached
- Whether it's a real job or junk worth ignoring
How it works
Connect Gmail
One tap with Google sign-in. Nothing to install, no new inbox to learn.
It reads every inquiry
The moment a new job request lands, OctoMail reads who it is, what they need, and when.
You approve the first reply
You see exactly how it sounds before anything goes out. It writes like you, not like a robot.
Then it runs on its own
New inquiries get a warm, professional reply in about 30 seconds, even when you're pouring concrete.
What it will never do
- It never quotes a price. You set every number.
- It never commits you to a date or a deadline.
- It never sends the first reply without your approval.
- You can switch off automatic sending anytime and review every reply yourself.
Questions contractors ask us
I'm on job sites all day. Do I need to manage this?
No. You connect your Gmail once with Google sign-in and approve the very first reply so it sounds like you. After that, OctoMail reads and answers new inquiries on its own. You check the dashboard when you have a minute, not because you have to.
What if a homeowner asks for a price?
OctoMail never quotes a price or commits to a date on its own. It thanks them, asks the useful questions about the job, and moves toward a site visit or a call, so you always set the number yourself.
Customers send photos and sketches. Does that work?
Yes. When an inquiry arrives with photos, PDFs, or drawings attached, OctoMail notes them as part of the lead so you have the full picture. It acknowledges the attachments in its reply without pretending to have studied them in detail.
Does it tell a real job from spam and tire-kickers?
Yes. Every email is read against the things that matter to you, like scope, location, and timeline. Genuine inquiries get a reply and a spot in your leads list. Junk and solicitations are set aside so your inbox stays about real work.
What does it cost?
$99 per month in the US ($129 CAD in Canada), with a free 7-day trial. No card is charged until you decide to keep it, and you can cancel anytime.
Be the first contractor to answer. Every time.
$99/month after a free 7-day trial. Canadian pricing $129 CAD. Cancel anytime in two clicks.
Start free 7-day trial