OctoMail for car dealerships
The buyer emails five dealerships. Answer first.
Internet leads go cold in minutes, not hours. OctoMail reads every inquiry the second it lands, spots the serious buyers, and replies in your voice in about 30 seconds. Nights, weekends, and the Saturday rush included.
No card required to start. Works with Gmail and Google Workspace.
Speed to lead is the whole game
A shopper who emails about a specific unit is as hot as a lead ever gets, and they are emailing your competitors in the same sitting. Whoever gets back to them first usually gets the appointment, and the appointment gets the sale.
Your salespeople are on the floor, on test drives, and in the finance office. OctoMail covers the inbox so that every "is it still available?" gets a warm, personal answer before the customer has moved on to the next tab.
What it looks like in your inbox
Saw the 2022 Civic EX online. Is it still on the lot? I'd also have a 2016 CR-V to trade.
Hi Priya, yes, the Civic EX is still here. We'd be happy to look at your CR-V while you're in. Would tomorrow or the weekend suit you better for a visit?
Do you offer financing for first-time buyers? Looking at something reliable under a certain budget.
Hi Marcus, we work with first-time buyers all the time and our team can walk you through the options. What kind of driving will you mostly be doing? That helps us point you at the right cars.
What OctoMail pulls out of every lead
Your leads list reads like a sales board, not an inbox:
- The exact vehicle or type of vehicle they want
- Whether a trade-in is on the table
- Financing intent, when they raise it
- Their timeline, from "this weekend" to "next few months"
- Real buyers separated from spam and vendors
How it works
Connect the leads inbox
One tap with Google sign-in on the Gmail address your inquiries land in.
Every inquiry gets read
Vehicle, trade-in, financing, timeline. OctoMail understands what the buyer is really asking.
You approve the first reply
See how it sounds before anything is sent. It writes like your best salesperson on their best day.
Then it runs around the clock
Every new lead gets answered in about 30 seconds, including the 11pm browser and the Sunday shopper.
What it will never do
- It never quotes a price, a payment, or a trade value.
- It never commits to holding a unit or a delivery date.
- It never sends the first reply without your approval.
- You can switch off automatic sending anytime and review every reply yourself.
Questions dealers ask us
Will it quote prices or payments?
Never. OctoMail confirms availability, answers the customer warmly, and moves them toward a visit, a call, or a test drive. Pricing, payments, and trade values always stay with your team.
What happens to leads that come in at night or on weekends?
They get answered in about 30 seconds like everything else. The buyer browsing at 11pm hears back from you before they finish emailing the next dealership, and your team picks up the warm conversation in the morning.
Does it work with leads from listing sites?
OctoMail reads and answers inquiries that arrive in your connected Gmail inbox. If a marketplace or listing site forwards buyer messages to that address as regular email, OctoMail sees them and treats them like any other lead.
How does it know a serious buyer from a tire-kicker?
Each email is read for real buying signals: a specific vehicle, a trade-in, financing questions, a timeline. Serious inquiries are qualified and answered. Spam and solicitations are set aside.
What does it cost?
$99 per month in the US ($129 CAD in Canada), with a free 7-day trial. No card is charged until you decide to keep it, and you can cancel anytime.
Every internet lead answered in about 30 seconds.
$99/month after a free 7-day trial. Canadian pricing $129 CAD. Cancel anytime in two clicks.
Start free 7-day trial